Accounts Payable
Please direct questions to:
Kelli Alpers
Accounts Payable Representative
605-274-4116 phone
605-274-4450 fax
kelli.alpers@augie.edu
POs
Forms must have an invoice and/or receipt attached and account information filled in. Payments cannot be made from a statement. If a copy of the invoice is to be sent with the check, please include one. A business purpose must also be included in the description. Student groups must have an advisor signature.
Purchase Cards
Online users may review account numbers and make changes to purchases at any time on the Wells Fargo website. Purchase card statements are processed in two week cycles ending on a Friday. Users have the first week after that to make any necessary changes online, print statements, attach receipts and turn them into the accounts payable department. After that, reports can still be printed but any changes will have to be written on the reports. All receipts must be itemized receipts; not just the credit card machine receipt. All users must be trained to use the website. Until training is received, offline users will receive two e-mails from Wells Fargo. One will contain a link to Wells Fargo’s website; ignore this one. The other one will contain an attachment, which you are to open, print, review, make changes, and attach receipts. All expenses must have a description.