Policies and Procedures

Every campus residence provides an atmosphere suitable for study and personal development. With the understanding that a large part of individual development occurs outside of the classroom, it is in the residence hall environment that a student may develop a high degree of self-growth, responsibility, self-discipline, and consideration for the rights of others. It is in this context that the following guidelines for responsible living are provided here. For more information, please see the Student Handbook.

Contents

Student Expectations

  • Students are expected to abide by all regulations which have been established by Augustana College.
  • A student may be dismissed from the residence hall for failure to comply with Residence Life regulations or the Code of Student Conduct. A student may also be dismissed from a residence hall if the student’s actions are found to endanger themselves or others. A student who is dismissed may not receive a refund for their room. Please refer to the Disciplinary Consequences section for details about financial implications.
  • Students assume responsibility for all activities that take place in their rooms, apartments and houses including the conduct of guests.

Residency and Dining Requirement

As a residential college, Augustana affirms the value of living in community together and we therefore require students to live in college housing. The College has a three year* residency requirement for students who enroll at Augustana for the first time beginning in the fall semester of 2006 or later.

Students are required to live in college-owned housing during their first, second, and third years* unless they are:

  • Enrolled as a part-time enrollment student (fewer than 10 credits per semester)
  • Married or have parent/guardian status for a dependent child.
  • Living with immediate family (parent or legal guardian) in the local area.
  • At least four years beyond their high school graduation date.

*Note: This residency requirement is not based upon earned academic credits but rather the number of years a student has attended college or has had other post-high school experiences.

Dining Services — All students living in college housing are required to participate in a residential meal plan. Third and fourth year+ students must either waive the meal plan requirement or elect an approved meal plan.

Overnight Guests

Students are allowed to host overnight guests in their rooms during the academic year, but must adhere to the following guidelines when doing so:

  • Student host must submit an Overnight Guest Form to Residence Life and Housing staff.
  • Due to fire code, no more than three people can sleep in any Residence Hall room overnight.
  • Guests must be of the same gender as the student host.
  • Guests may stay no more than two (2) consecutive nights with a host.
  • Host student must inform their roommate(s) of the intent to host prior to submitting the Overnight Guest Form.

Additionally, student hosts need to be aware that:

  • Guests may be asked to leave if they are involved in any violation of College policy.
  • The College reserves the right to remove a guest from the premises if it is deemed to be in the interest of the health and safety of the residential community.
  • Guest housing is not permitted during vacation periods when room availability is limited.

Housing For Full-Time and Part-Time Students

Priority for on-campus housing is given to full-time stu­dents registered in degree granting pro­grams. Part-time students are welcome to live on campus as space is available.

Housing Assignments

Housing and roommate assignments are made for new students by the Housing Office. Efforts are made to assign roommates who have mutually requested each other on their housing contracts. Housing assignments are made without regard to race, color, religion, creed, sexual orientation, national origin, ancestry or disability (refer to Augustana College’s notice of nondiscrimin­ation). If an applicant for housing fails to occupy the assigned accommodation on or before the second day of classes without having given the Housing Office notice, the space may be assigned to another student. In the event the appli­cant arrives later than the said date, other space will be assigned as available. A student who is required to live in college housing but fails to occupy the room, apartment, or house will be charged the cost for room and board.

Room and Roommate Changes

Room and roommate assignments cannot be changed without approval of the Hall Director or designated Residence Life staff.

 The College reserves the right to change a room assign­ment and/or assess addi­tional charges for single room occupan­cy when a double room is occupied by only one stu­dent. When a student becomes a single occupant of a double room, he/she shall have the follow­ing op­tions: (1) find a room­mate, (2) move into a dif­fer­ent room with a single occu­pant, thereby making it a dou­ble occupancy, (3) pay for a single room.

If the student does not exer­cise one of these options within a reasonable peri­od of time, the Housing Office may elect to (1) reassign the stu­dent to another room where a vacancy exists or (2) give the student written notice that the stu­dent’s double room contract will be changed to the single room rate on a specific date and that the student will thereaf­ter be charged at the sin­gle room rate until such time that an additional student may occupy the room.

If a roommate is studying abroad for an academic term, the student living on-campus will be charged a mid-level room rate for the academic term(s) in question. A mid-level room rate is halfway between the cost of a single and double room.

Room Condition Report

The assigned occupants of each room, house or apartment are financially responsible for maintaining the space and all its contents in good working order and free from damage. Each stu­dent is responsible for completing and submitting a room inventory at the begin­ning and end of his/her stay in a particular room.

Bicycles

Bicycles are permitted in residence hall rooms. Bicycles may be stored in a designated stor­age area in the residence hall only during the winter months. Bicycles are not permitted in the hall­ways, lobbies and other com­munity areas of the residence halls. Exceptions must be approved by Residence Life staff.

Common Area Furniture

Dayrooms, lounges, and lobbies are fur­nished for comfort and ac­cessibility of all students. The furniture placed in common areas at the beginning of the year is to remain there thro­ugh­out the academic year. Day­room, lounge, and lobby furni­ture is not to be in indi­vidual rooms.

Cooking and Other Electrical Ap­pli­anc­es

Food may be prepared in desig­nated kitchens in each residence hall. Cooking in other areas is not permitted due to fire safety and pest concerns. 
Electrical appliance guidelines include the following:

  • Halogen lamps with 500-watt bulbs or larger are prohibited.
  • Exten­sion cords under rugs are prohibited. Over­loaded out­lets and many extension cords create excessive heat in wiring that increases the possibility of fire.
  • Appliances with ex­posed heat­ing ele­ments are not permitted in residence hall rooms.
  • Microwave ovens are available for student use in lobbies or kitchens of resi­dence halls. Micro­wave ovens cannot be used in student rooms unless they are part of an integrated microwave/refrigerator unit.
  • Space heaters are prohibited.
  • Hair dryers and curling irons must be unplugged when not in use.
  • Refrigerators must be unplugged dur­ing college breaks when residence halls are closed.

Corporate Fines

Corporate fines encourage residential students to collectively assume responsibility for maintaining an equitable and healthy living environment. An important tenet of residential communities is students holding their peers responsible for their actions. Students individually and collectively are financially responsible for damages that occur in each residential facility community area (i.e. lounges, hallways, bathrooms etc.).

As members of a residence hall (or floor), house or apartment, all students are expected to meet together to resolve conflicts related to damages and theft of college property that cannot be attributed to a specific student(s) by other means. Corporate fines are assessed to student accounts in the Business Office at the end of the fall semester (if moving off-campus or transferring) and at the close of the spring semester.

Fire Safety

  • Candles and Incense - Burning candles, incense, or other open flames is prohibited in college housing.
  • Fire Safety and Fireworks - tampering with fire safety devices such as alarms, smoke detectors and extinguishers is prohibited. The possession and/or use of fireworks are also prohibited. Persons found to be in violation of this policy will be assessed a $50 minimum fine plus costs for repair and damage. A violation of this policy is also subject to city and state fire codes and may be referred to the Sioux Falls Fire Department.
  • Fire Alarms - in case of fire, pull the alarm and call 911 (9.911 if calling from an on-campus telephone). Be sure to state your name, the name of the residence hall or building, and the building’s location. Do not as­sume someone else has called the fire department. Notify a Residence Life staff mem­ber immediately if you are in a resi­dence hall. If the fire is small, attempt to extinguish it with one of the extingu­ishers on the floor. Iso­late the fire by shutting the nearby doors.

Intervisitation

Students may visit members of the opposite sex in student rooms, hallways, and community areas on residence hall floors during designated intervisitation hours: 10:00 a.m. - 2:00 a.m.

  1. Intervisitation takes rights of all students in the hall into consideration.
  2. Individual residence hall floors may establish 24 hour intervisitation in dayrooms and lounges located on their floor.
  3. Each residence hall floor has the opportunity to have reduced intervisitation hours by a majority vote of that floor. Reduced hours apply only to that specific floor.

Keys and Key Cards

  1. A room key and key card (access to exterior doors) is issued to residential students.
  2. A lost key may be replaced by contacting the Hall Director or building manager. A $5.00 charge will be assessed to the student’s account.
  3. Duplication, altering, or using unau­thorized keys is prohibited.
  4. Students are expected to lock their door and carry their key with them at all times.
  5. Access to a student room is limited to the assigned occupants. Residence Life staff cannot open a room to retrieve another student’s possessions. (Refer to section on Room Entry and Search).
  6. Changing locks/keys to room is permitted only upon authorization of the Hall Director or building manager.
  7. Identification cards that also serve as keycard access to residence halls are replaced at the Campus Safety Office for a fee. 

Lofts and Room Modifications

The College does not endorse the construction of lofts or other modifications in student rooms, but does recognize the need for students to person­alize their room. These guidelines have been established out of con­cern for personal safety and to minimize potential costs incurred due to damage or loss as a result of the personalizing of rooms.

  1. All loft design and construction is the responsibility of the student.
  2. Lofts must be free-standing or gain their support from each other. Walls and ceilings may not be used to sup­port lofts or other room modifica­tions.
  3. Apart from bed frames, lofts may not incor­porate existing room fixtures.
  4. All construction and room modifica­tions must be completely dismantled and removed when the room is vacat­ed. 
  5. Lofts may not be stored in the resi­dence halls over the sum­mer.
  6. Lofts and other structures must be constructed so that they do not interfere with access to windows, heating units, plumbing and other areas that may need periodic maintenance. All construction must be at least 18” from heating units and light fixtures.
  7. Room modifications may not interfere with or obstruct a room entrance.  Doors must be able to open at least 36 inches.
  8. Attached room fixtures (furniture, curtain rods, light fixtures, etc.) may not be removed or relocated.
  9. Construction is subject to inspec­tion by college personnel.

Maintenance and Repairs

The quality of the residence hall envi­ronment is everyone’s responsibility. Students are expected to report accident or maintenance situations requiring immediate attention. Students are encouraged to use reporting channels (report sheets or contact through Residence Life staff and housekeepers) to relay concerns about the needed repairs, replace­ments, or safety hazards.

Medical Emergencies

If there is a medical emergency in student housing, attempt to involve a Residence Life staff member immediately or call Campus Safety at 274.4014. If the situation is life-threatening, call 911 (9.911 if calling from an on-campus telephone).

Occupancy

City fire code limits the overnight occu­pancy in residence hall rooms and apartment/house bedrooms to a maximum of three (3) persons.

Painting

Painting of student rooms in residence halls, apartments and theme houses is not permitted.

Personal Property and Liability

Augustana College is not liable for any property belonging to students which may be lost, stolen, or damaged in any way wherever this may occur on the College’s premis­es, includ­ing storage and laundry facilities. Students are strongly encour­aged to lock their room anytime they are not in close proximity to their room. Students who abuse property that is not their own will be referred to the Judicial Sys­tem.

Pets

Pets and live animals with the exception of tropical fish are not permit­ted in student housing. Aquariums have a 20 gallon limit. (Interruptions of electrical service are likely during vacation periods due to maintenance requirements).

Quiet Hours

South Campus – Bergsaker & Solberg Halls
Sunday-Thursday 10:00 p.m.- 1­0:00 a.m.
Friday-Saturday 12:00 a.m.- 10:00 a.m.

North Campus – Tuve, Stavig, and Granskou Halls
Sunday-Thursday 11:00 p.m.- 10:00 a.m.
Friday-Saturday 12:00 a.m.- 10:00 a.m.

Refrigerators

Refrigerators must comply with the fol­lowing standards:

  • units may not use more than 1.5 am­ps
  • size: no larger than 4.0 cubic feet
  • only one refrigerator allowed per room

Residence Hall Safety

Hall receptionists monitor building access during specified hours in Bergsaker, Granskou, Solberg, Stavig, and Tuve Halls.

  • Non-students who access a residence hall are to show a form of iden­tification and sign-in at the reception desk. Hall recep­tionists are to call the room of the student the visitor wish­es to see. The student must come to the lobby area to escort the guest to their room. Hall recep­tion­ists are not permitted to disclose student room numbers to visitors.
  • Students must present their identification card to the hall receptionist when entering a residence hall after 12:00 a.m. (other than their own residence hall) if they are not accompanied by a resident of that building.

Room Entry and Search

Augustana recognizes the right of stu­dents to protection against unreasonable search and entry as guaranteed by the section on Rights, Freedoms, and Respon­sibilities of Augustana Students. In order to protect this right, the College has instituted the following procedures to govern search and entry of college-owned student rooms, apartments and houses.

The Residence Life program respects the privacy of the students and therefore, as a general rule, rooms will not be en­tered without an invitation. However, College staff and maintenance personnel are au­thorized to enter student rooms unannounced under certain conditions such as instances of extreme emergency relating to danger of life, safety, health, and property. The College also reserves the right to enter college- owned or operated housing for maintenance requirements and when behavioral concerns may constitute a violation of college policies.

Room entry and/or searches will be made with sensitivity to a person’s protection against unreasonable search and entry as discussed above. However, residential living encourages informal relationships between staff and students and the detection of policy violations are many times the result of frequent and casual interaction in student rooms. The following guidelines there­fore establish a suggested procedure and should not be interpreted as a rigid policy.

Entry

  • Authorized college personnel will not enter a student room without first knocking and identifying one’s self.
  • Residence Life staff and other college per­sonnel are autho­rized to use a pass key to gain en­trance to a room if the assigned occu­pants are not present or if college personnel are refused entry. If as­signed occupants are pres­ent, they will be notified of the entry.
  • Whenever possible, the purpose of the entry will be stated to the occupants of the room.
  • College staff is not authorized to enter a student’s room upon the request of another student.
  • Rooms are routinely entered during vaca­tion periods for safety and security reasons (i.e. closed windows, locked doors, electrical appliances unplugged).

Search

  • Only items which are specifically prohib­ited or which pose an immedi­ate danger to the health or safety of the residents will be removed from the room without the permis­sion of the owner.
  • College personnel are free to seize illegal material but the extent of the search must be in keeping with the factual informa­tion upon which the room entry and probable cause for the search is intended.
  • Except under extreme circumstances, pre­mises occupied by students and the per­son­al pos­sessions of students shall not be searched unless appropri­ate authoriza­tion has been ob­tained. For premises such as college-owned housing or other property managed by Augustana, approval shall be given by the Dean of Students or the Director of Campus Safety, or a designate before a search is conducted. The request for search shall specify the reasons for the search and the object or infor­mation sought.
  • All evidence seized during sear­ches may be used in college disciplinary hearings.
  • No provisions in the Augustana regu­la­tions give college officials authori­ty to consent to a search of a student’s living quarters by police or other govern­mental officials without a court-issued warrant.

Screens and Windows

Screens and windows may not be re­moved and under no cir­cum­stances should objects be dropped from win­dows or stair­wells.

Signs

Signs may be posted on bulletin boards and in hallways. Posting signs on entry doors and glass partitions is prohibited. Signs publicizing non-college busi­ness and events may be posted in the lobbies with the permission of the appropriate hall director or building manager.

Smoking

All college-owned housing is smoke-free.

Solicitation

Door-to-door solicitation is limited to on-campus organizations. Prior approval (inc. exceptions) must be granted by the Director of Residence Life. Off-campus organizations and businesses may leave informational fliers and advertisements with the Residence Life Office for distribution if the publicity is appropriate to the campus and congruent with the values of Augustana College. Lounges, dayrooms, recreation areas and other common areas may not be used for sales presentations by non-college individuals.

Storage

College-owned housing facilities have limited spaces allocated for storage. If available, storage space may be designated for students. All stored items must be clearly marked (identified with name and home address). Each academic year after November 1, unclaimed or unmarked items will be either discarded or donated to a charity. The Augustana Student Association operates a summer storage program for lofts, carpet, furniture and other large items. Neither the College nor ASA assumes responsibility for lost or damaged items.

Television

Cable television access is available in student rooms in all residence halls. Contact the Housing Office for subscription rates for this optional service.

Tornadoes and Severe Weather

The approach of severe weath­er may be announced by sirens. In case of an approaching tornado, the following procedures should be fol­lowed:

  • Move to the lowest floor of the build­ing.
  • Sit in a central corridor cover­ing your face with your arms.
  • Stay away from windows.
  • Carry identifica­tion with you.
  • NEVER use fire alarm for notifi­ca­tion purposes.

Vacation Housing

Housing facilities are normally closed during vacation periods and will normally re-open at noon the day before classes begin. During most academic year breaks, housing is made available for students with unique and extraordinary circumstances. Students may request vacation housing by contacting the Housing Office, and additional information can be obtained online through Break Housing. A nominal fee of $5.00 per night is charged to students unless required to stay on campus by a college department for employment or participation in college-sponsored activities.

Waterbeds

Students may apply to use a waterbed in college housing. Failure to follow the guidelines below will result in loss of privilege, a $75.00 fine, and/or possible judicial sanc­tions.

  1. Student must make a written request/application to the Housing Office. This application must include proof of liability insurance - $100,000. (cost is approxi­mately $25.00 for $100,000 coverage per year).
  2. Waterbeds may not exceed 4 feet by 7 feet and may not restrict the entrance of the room – (36” door clearance and at least 18 inches of access to windows and heating units).
  3. Waterbeds may not be lofted. Place­ment of beds on first (1st) floor rooms is encouraged.
  4. The Housing Office reserves the right to remove a waterbed if behavioral, health or safety concerns arise.
  5. Designated sinks on each floor must be used when filling or draining waterbeds. Waterbeds may not be drained from windows, stairwells, etc. Quality hose for filling and draining will be furnished by the student.
Augustana Housing | EMC 119 | Campus Mailbox 724 | reslife@augie.edu | 605.274.5215