Facility Use Policy for Political Candidates and Organizations

Augustana University views that students’ exposure to activities related to the political process is an important element of civic engagement for our students. Augustana, as a private higher education institution, maintains the sole discretion to approve or place limits on the use of its facilities. In situations that do not appear within the following guidelines, the Coordinator of Conference & Scheduling, in consultation with the Dean of Students, shall review the requests for the use of a campus facility.

  1. University-sponsored events — Political candidates/organizations may be approved to use campus facilities free of charge when sponsored by a student organization or faculty/staff/administrative department. When a candidate/party or organization requests to use a campus facility or space as a campaign program venue, they will be directed to work through their respective student organization as the a sponsor (i.e., Augie Dems or Augie Republicans). The organization’s student leadership must seek guidance and direction from the student organization’s advisor.
         The University will provide equal opportunity to all candidates and will not favor a candidate, party or position over another.  However, campus space is reserved on a first-come, first-served basis so it should not be deemed that favor is given to a particular request if they were not the first to reserve use of a particular venue on a particular date.
         It is the responsibility of the sponsoring campus organization/department to reserve the venue and arrange event details with the Conference/Scheduling Office for events planned or held in any campus facility. Food and beverage services for any such event shall be provided by Augustana’s dining services. Charges will be based on the current pricing schedule.
  2. Non-university sponsored events — If the event is not associated with a campus organization, the request shall be considered a non-university sponsored event and the use of the facility, if available and if approved, will be charged rent (and food and beverage service, if appropriate).
  3. Disruption — If a non-university political organization is disruptive (overly aggressive, confrontational, picketing, etc.), the event may be shut down and Campus Safety will remove the group from the campus.
  4. Solicitation — If a non-university organization representing a campaign or other political organization solicits on campus without permission from the Conference/Scheduling Office, the University (Campus Safety) will request that the organization to cease and/or to vacate the campus.
  5. Table space in the Commons — The use of the tables located on the first floor of the Morrison Commons (3 tables set up near the Commons information desk) is reserved at the Conference/Scheduling Office.   Tables are available free of charge to on-campus groups, as well as to approved off-campus groups. Off-campus groups are limited to reserving a table once per month. Table use is granted only as space is available, including, but not limited to, groups that request space to assist in voter registration. Tables must be staffed at all times during the requested use period and cannot be used unattended as a “display” table.
  6. All uses of campus facilities, whether by university or non-university sponsored organizations, will comply with Augustana University’s policy on nondiscrimination.

    Notice of Nondiscrimination:

    Augustana adheres to all federal and state civil rights laws banning discrimination in institutions of higher education.

    Augustana is committed to providing equal access to and participation in employment opportunities and in programs and services, without regard to race, color, religion, creed, sex, pregnancy, sexual orientation, gender identity, genetic information, national origin, ancestry, age, veteran status, or disability. Augustana complies with Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act, the Americans with Disabilities Act, the Rehabilitation Act, and other applicable laws providing for nondiscrimination against all individuals. Augustana will provide reasonable accommodations for known disabilities to the extent required by law.

    This policy covers nondiscrimination in employment and in access to educational opportunities. Therefore, any member of the campus community, guest or visitor who acts to deny, deprive or limit the educational, employment, residential and/or social access, benefits and/or opportunities of any member of the campus community on the basis of their actual or perceived membership in the protected classes listed above is in violation of Augustana policy on nondiscrimination. When brought to the attention of Augustana, any such discrimination will be appropriately remedied by Augustana according to the procedures below.  This Policy is not intended to create a contract between Augustana University and any other person.

    Inquiries or concerns should be directed to: Beth Elam, Title IX Coordinator & Assistant Dean of Students, Dean of Students Office — Edith Mortenson Center #116, 605.274.4124, belam@augie.edu, www.augie.edu/titleix