Speaker Policy

The following policy was last revised in October 2017 (under ongoing review during the 2017-18 academic year).

Augustana University views the exposure to activities related to social issues and the political process as an important element of civic engagement. Students shall be free to support causes by orderly means to the extent that these activities do not disrupt the regular and essential operations of the University. As a private higher education institution, the University maintains the sole discretion to approve or place limits on the activities and the use of its facilities.

  1. University-sponsored events — Speakers/organizations may be approved when sponsored by a student organization or faculty/administrative department. When a non-university speaker, candidate for office, political party, or organization requests to present on and/or use a campus facility, they are to collaborate with a respective student organization as the event's sponsor. The organization’s student leadership must seek guidance and direction from the student organization’s advisor.
         The University provides equal opportunity and access to all student-initiated events and will not favor a speaker and/or the sponsoring organization's program over another. Campus venues are reserved on a first-come, first-served basis so it should not be deemed that favor is given to a particular request if they were not the first to reserve use of a particular venue on a particular date.
         It is the responsibility of a sponsoring student organization or faculty/staff department to seek approval, verify availability of venue, and identify event details including verification of funded budget. In addition to a speaker's fee, costs associated with travel, hospitality (housing and food), security services, and staging (lighting and sound) may be determined to be required costs for an event. Most speaker-related events will require a binding contract between the speaker (or non-university organization) and Augustana University. The Center for Campus Life will be responsible for facilitating the approval process including the review and signing of a contract. No student organization is authorized to sign a contract or commit university-controlled funds.
  2. Non-university sponsored events — In certain instances, an event may be considered for approval that is not associated with a student organization or university entity. Such a request shall be considered a non-university sponsored event and the use of the facility, if available and if approved, will be charged rent (including food/beverage and security services, if appropriate). Non-university organizations shall be responsible for all security-related costs associated with the event beyond a normal charge for facility rent. If it is decided that security services are necessary, the University's director of campus safety will determine the cost for services. Payment for security services shall be made prior to the event and if costs are less than estimated, a refund will be remitted to the speaker or organization.
  3. Disruption — The University will carefully assess an event's potential for disruption and/or threat-related circumstances out of a concern for conduct that jeopardizes the regular and essential operation of the University such as a pattern of past experiences on other campuses or actual event-related conduct that is agressive, confrontational, or representative of unruly protest. If such a threat assessment determines that verifiable concerns exist, the event will be either cancelled or shut down.
  4. Solicitation — If a non-university group representing a campaign, a political entity, or other organization solicits on campus without permission from the Conference/Scheduling Office, the University will inform the organization to cease and/or to vacate the campus premises.
  5. Table space access in the Commons — The use of the tables located in the Morrison Commons (tables set up near the Commons information desk) are reserved by the Conference/Scheduling Office. Tables are available free of charge to on-campus organizations, as well as to approved non-university groups. Non-university groups are limited to reserving a table once per month. Table use is granted only as space is available. Tables must be staffed at all times during the requested use period and cannot be left unattended as a “display” table.
  6. Food and beverage services - Catering for events shall be provided by Augustana's dining services. Charges are based upon the current pricing schedule.
  7. Policy on nondiscrimination - The use of campus facilities whether by university or non-university organizations must comply with Augustana University’s policy on nondiscrimination. Augustana adheres to all federal and state civil rights laws banning discrimination in institutions of higher education.

         Augustana is committed to providing equal access to and participation in employment opportunities and in programs and services, without regard to race, color, religion, creed, sex, pregnancy, sexual orientation, gender identity, genetic information, national origin, ancestry, age, veteran status, or disability. Augustana complies with Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act, the Americans with Disabilities Act, the Rehabilitation Act, and other applicable laws providing for nondiscrimination against all individuals. Augustana will provide reasonable accommodations for known disabilities to the extent required by law. This policy covers nondiscrimination in employment and in access to educational opportunities. Therefore, any member of the campus community, guest or visitor who acts to deny, deprive or limit the educational, employment, residential and/or social access, benefits and/or opportunities of any member of the campus community on the basis of their actual or perceived membership in the protected classes listed above is in violation of Augustana policy on nondiscrimination. When brought to the attention of Augustana, any such discrimination will be appropriately remedied by Augustana according to the procedures below.  Inquiries or concerns should be directed to: Beth Elam, Title IX Coordinator & Assistant Dean of Students, Dean of Students Office — Edith Mortenson Center #116, 605.274.4124, belam@augie.edu, www.augie.edu/titleix