Campus housing at Augustana is intended to provide an atmosphere suitable for study and personal development.With the understanding that a large part of individual development occurs outside of the classroom, it is in the residence hall environment that a student may develop a high degree of self-growth, responsibility, self-discipline, and consideration for the rights of others. It is in this context that the following guidelines for responsible living are provided here.
It is the responsibility of every student to be familiar with and to comply with the University’s Code of Student Conduct and with the community standards for housing that are presented below. Community standards are listed in alphabetical order.
The possession and use of alcoholic beverages on the premises of the University is prohibited. However, alcoholic beverage use is permitted in designated housing facilities (theme houses and apartments) when students are 21 years of age or older. Augustana’s policy is presented in detail in the Code of Student Conduct.
- Medical Amnesty – Seeking medical assistance when faced with an alcohol or drug related emergency far outweighs the consequences of a policy violation. No student seeking medical assistance for oneself or for another will be subject to disciplinary action for the sole violation of an alcohol or other drug violation provided the student acts in good faith and cooperates with university officials.
Pets are not permitted with the exception of small fish in an aquarium of 20 gallons or less. Service and emotional support animals are permitted in University housing only after approval is made by the Office of Accessibility. Approval is also contingent on adherence to the Emotional Support Animal Guidelines provided by the Center for Campus Life.
Bicycles can be kept in student rooms but are not permitted in hallways, lobbies or other common areas in residence halls. Exceptions must be approved by Campus Life staff. The University provides a designated storage area for bicycles during winter months.
Each student with a University housing assignment is expected to adhere to the Augustana Housing Agreement. Should a student choose to cancel their campus housing assignment after July 15, of the contracted year, a cancellation fee of $400 and forfeiture of the $100 housing deposit will be assessed to their student account. Exceptions may be made for extenuating circumstances, mid-year graduation or students who are pursuing study abroad or non-local internship opportunities.
Computer Access & Services
Students have access to wireless internet in most campus housing facilities. Areas with no wireless connection will be provided with alternate access.
Food may be prepared in designated kitchens in each residence hall. Cooking in other areas is not permitted due to fire safety and pest concerns.
Use of electrical appliances in campus housing must comply with the following guidelines:
- All residence halls are supplied with approved microwave/refrigerators. Use of any microwave or refrigerator not supplied by Augustana is strictly prohibited.
- Appliances with exposed heating elements, space heaters, and halogen lamps are prohibited.
The following prohibited acts have the potential to threaten the safety of others. Violations of this policy will likely result in a minimum $50 fine, plus costs for repair and replacement where applicable. This policy is subject to city and state fire codes and violations may be referred to local authorities.
- Tampering with fire safety equipment such as extinguishers, smoke detectors, alarms and building fire exits.
- Possession and/or discharge of fireworks in campus housing or on campus grounds.
- Burning candles, incense and other actions involving an open flame.
- Other activities that create fire safety risk (overloaded outlets, daisy-chained extensions cords, unsafe electrical appliances or equipment) are prohibited.
In event of fire, pull fire alarm and call 911. Never assume someone else has called the fire department. Notify housing staff and Campus Safety immediately
Student rooms (with the exception of designated Costello apartments), dayrooms, lounges, and lobbies are furnished for comfort and accessibility of all students. Furniture is to remain in designated areas at all times. Moving or tampering with furnishings may result in a fine plus costs associated with repair/replacement.
Students may construct lofts. However, the University cannot endorse or recommend designs, or assist with construction. Lofts must be (a) structurally sound, (b) independently supported − cannot be attached to existing structures, fixtures or furnishings, (c) must not interfere with access to or the effectiveness of exits or fire safety, mechanical, electrical, or other important equipment. Augustana reserves the right to require the removal of personal furnishings that pose a risk to personal safety or property.
Students may invite friends/relatives of the same gender to stay with them as guests for a maximum of two consecutive nights.
- Student is responsible for notifying hall staff that guests are staying overnight.
- Guests will comply with community standards for housing and the Code of Student Conduct.
- Augustana reserves the right to remove a guest from the premises if it is deemed to be in the interest of the health and safety of the campus community.
- Guest housing is not permitted during vacation periods when campus housing is closed and room availability and access is limited.
Students may visit members of the opposite sex in rooms, hallways, and community areas on residence hall floors between the the hours of 10 a.m. to 2 a.m.
- Students may determine by a majority vote of occupants living on the same residence hall floor some revisions to this policy. They may expand visitation privileges with the floor’s dayrooms and lounges 24 hours. Floors may also reduce/restrict hours.
Key and Card Access
Students are issued a room key and given ID card access to facility entrances. Key and card access is granted only to the student living in the designated housing assignment.
- Keys and cards may not be loaned or transferred to another.
- A lost key is replaced (temporarily and/or permanently) by contacting a hall director or the Center for Campus Life. Replacement of door locks are also authorized by the same office.
- ID cards are replaced by the Department of Campus Safety located in the Commons.
- University staff are not authorized open a locked room to retrieve a key or card.
- Duplication, altering, or using unauthorized keys is prohibited.
Replacement charges for the current academic year:
$5 — Lost key off-campus
$25 — Failure to return key at check-out
$75 — Lost key on-campus (requires door lock replacement)
$15 — Lost ID card
Key: Lock-out Policy
If a student is locked out of their room, they should begin by locating a Viking Advisor or the VA On Call to unlock their door. If a VA cannot be located, students may contact the Hall Director On Call. These numbers can be found in common areas and posted in the lobby at the entrance of buildings.
Responses for Lockouts
1. 1st Instance- Warning
2. 2nd Instance- $5 fee
3. 3rd Instance- $10 fee
4. 4th Instance and Beyond- Conversation with Campus Life staff to include educational expectations or fee of up to $20.
Maintenance and Housekeeping
The condition of the campus housing environment is everyone’s responsibility. Students are expected to report accident or maintenance situations requiring immediate attention. Housekeeping is provided in common areas and shared bathrooms. Students are responsible for maintaining the cleanliness of their assigned space and removing their trash to designated trash rooms or dumpsters.
Damage or excessive uncleanliness in dayrooms, bathrooms and common areas, is the responsibility of all students within the community. Community fines may be assessed for damages to property or facilities in these areas.
University staff perform cleaning of residence hall rooms, apartments and theme houses when the room/ unit is fully vacant. It is the responsibility of the current residents to maintain adequate cleanliness during their residency, including cleaning in preparation for new roommates. Excessive cleaning fees may be assessed to any student who does not prepare their space for incoming roommates.
In the event of a medical emergency, contact housing staff immediately or call Campus Safety at 274- 4014. If the situation is life-threatening, call 911.
City fire code limits the overnight occupancy in residence hall rooms and bedrooms in apartments/house to a maximum of three (3) persons.
OPT Housing for Graduated International Students
Augustana International Students who are eligible for OPT may apply for on campus housing. While the Center for Campus Life makes every effort to house students on OPT, space is guaranteed and preferences for placement and roommates may not be able to be honored. In order for a student to be eligible for OPT housing they must meet the following requirements:
- The student must be in good conduct standing with the Dean of Students Office and in good residential standing with the Center for Campus Life.
- The student must pay the full semester amount of housing up front, prior to move in.
- Any student found in violation of University policy or Campus Life community standards may be subject to removal from University housing.
- OPT housing is granted on a semester basis as space is available. No student may apply for OPT housing for more than one calendar year.
- All students on OPT must maintain communication of housing plans with the Center for Campus Life and the International Programs Office.
- Any student on OPT that does not find or maintain employment in accordance with OPT guidelines will be removed from University housing.
Painting of rooms is not permitted in residence halls, apartments and themes houses.
The University is not liable for the loss or damage to personal property and encourages students to seek rental insurance for items brought to on campus housing. Any items left in university owned housing after a student has checked out, or after a housing contract has been terminated will become the property of Augustana University. Students will be responsible for any costs incurred to remove abandoned property. When able, all students are encouraged to donate or recycle reusable items. A list of non-profits in need of donations can be obtained through the Center for Campus Life.
Each housing facility may modify quiet hours to meet the needs of residents. Unless otherwise posted, quiet hours in residence halls are 10:00 p.m. to 10:00 a.m. Students are expected be respectful and courteous at all times regardless of quiet hours.
Refrigerators must comply with the following standards: Units must be rated for energy efficiency - may not use more than 1.5 amps, must be no larger than 4.0 cubic feet, and only one refrigerator allowed per room.
Room Entry and Search
The University may exercise reasonable authority, including but not limited to searches of rooms and of personal property to ensure the health, safety, and welfare of individuals and property. Augustana also reserves the right to enter campus housing in the event of a facility maintenance issue or when a behavioral concern may constitute a violation of the Code of Conduct.
The following entry and search procedures campus housing premises represent general guidelines and shall not be interpreted as a rigid policy.
- Augustana personnel (hereafter referred to as staff) will identify themselves before entering a room, apartment or theme house.
- Staff are authorized to enter if the assigned occupants are either not present or if staff are refused entry.
- The purpose of the entry will be communicated to occupants when possible.
- Staff are not authorized to enter locked rooms upon the request or benefit of another student.
- Rooms, apartments and houses are routinely entered during vacation periods for maintenance and security inspections (i.e. closed windows, locked doors, electrical appliances unplugged).
- Personal items that are prohibited or pose a real or potential threat to the safety, health or welfare of any person may be removed without the permission of the owner.
- Staff will seize illegal material however, the extent of the search will be in keeping with the factual information upon which the room entry and probable cause for the search was intended.
- Occupied premises will not be searched without authorization.Searches are authorized by the Dean of Students, Director of Campus Safety, or a designate. An authorization to search is based upon probable cause and will specify the reason for the search and the object or information sought.
- Evidence seized during a search may be used in student conduct hearings.
- No provision other than an emergency or threat to the safety, health or welfare of any person shall give university officials authority to consent to a search by law enforcement personnel without a court-issued warrant.
Safety (Residence Halls)
Residence halls are locked at all times. Outside entrances are not be be left ajar and students are advised to not give entry to any person who is not recognized as a member of the campus community; classmate, faculty or staff. Hall receptionists monitor building access during specified hours in Bergsaker, Granskou, Solberg, Stavig, and Tuve Halls.
Students and guests of students are expected to produce identification if requested by a staff member of Augustana University. Students must escort their guests within the building at all times.
Screens and Windows
Screens and windows may not be removed. Objects dropped or thrown be from windows and stairwells are prohibited.
Signs, fliers and posters may be posted on bulletin boards and designated spaces in hallways. Posting is not permitted on entry doors and glass partitions. Signs publicizing non-college business and events may be posted in the lobbies with the permission of the appropriate hall director.
Smoking (Tobacco-Free Campus)
Augustana is a tobacco-free campus. The use of tobacco products in or on University property is prohibited and includes: Cigarettes, cigars, pipes, all forms of smokeless tobacco, clove cigarettes and any other smoking devices that use tobacco, such as hookahs, or simulate the use of tobacco, such as electronic cigarettes.
Door-to-door solicitation is prohibited with the exception of approved on-campus organizations. Approval must be granted by the Center for Campus Life.
- Off-campus organizations and businesses may leave informational fliers and advertisements with the Center for Campus Life for distribution if the promotion is appropriate to the campus and congruent with the values of Augustana.
- Campus housing facilities may not be used for sales presentations.
The University does not provide (summer) storage in campus housing facilities. Contact the Augustana Student Association for additional information about the ASA sponsored summer storage program.
Cable television is available in student rooms in residence halls as an optional amenity. Contact the Center for Campus Life for subscription rates.
Tornadoes and Severe Weather
In the event of an approaching tornado or other severe weather conditions:
- Do not leave building.
- Do not pull fire alarm.
- Move to the lowest floor of the building.
- Sit in a central corridor covering your face with your arms.
- Stay away from windows.
Augustana Housing | EMC 119 | Campus Mailbox 724 | firstname.lastname@example.org | 605.274.5215