Departure Checklist

Whether you are departing for the summer, graduating, or ending your exchange program at Augustana, there are important steps to take to prepare for your departure.

Carefully review this checklist:

  • If you are returning to Augustana next semester, come to the International Programs Office to get your I-20 signed--see Facebook (Augustana Goes International) for times IPO staff will be in the Commons concourse to sign I-20s.

  • Transcripts: Request copies of your Augustana transcript in person at the Registrar’s Office or online in the my.augie.edu portal.  We recommend that you request several copies for your personal records, your school back home (if you are an exchange student), employment purposes and/or for graduate school applications.   You can request them in person at the Registrar’s Office before you depart campus.  Once you depart campus, you may request additional transcripts via your portal.  Official paper copies of transcripts are free to print, but you will need to pay for shipping through our Global E-Ship program if you’re shipping to addresses outside of the United States. Transcripts can be mailed to U.S. addresses without the E-ship fee.  Official electronic transcripts are assessed a $5 processing fee.

  • Mail: Change your address for summer mail delivery or if you are graduating, for permanent delivery.  You should receive a “Change of Address” form in your campus mailbox.  Complete the form and return it to the Post Office window in the Commons before you depart campus.  (Note: first-class mail will be forwarded to U.S. address if applicable; second-class and bulk mail will be recycled.)  The Commons Post Office will forward your change of address to the Business Office.  If you do not have a campus mailbox, please stop by the Business Office to change your mailing address.

  • Flight plans:

    • Notify IPO of your flight information.  (Please note: depending on your flight time and date, the IPO staff may not be able to provide a ride to the airport.  Please contact friends to see if they are available.  If necessary, you may need to hire a taxi.  Taxi cost is approximately $15 one-way.)

    • Check airline luggage restrictions. (Note: students are having more and more problems at the airport with luggage.  Airlines have set strict limits and charge high fees if you have more bags or more weight in your bag than allowed).

  • Business Office: Check-out with Business Office to settle any outstanding charges and begin to process your housing damage deposit refund.  Augie will not be able to process any transcript requests if you have an unpaid balance.  If you are graduating or not returning, please leave your credit card number at the Business Office so they can refund any portion of your housing damage deposit that is due to you.  Damage refunds may take 30 business days after your room checkout to process. Students who do not provide their credit card information to the Business Office for housing deposit refunds will forfeit their housing deposit.

  • Textbooks: All rented textbooks are due to the bookstore by the last day of finals.  Sell books back or keep them for future use if not rented from the bookstore. 

  • Library: Return borrowed items from the Library.

  • Prepare to Pack: Get packing supplies (boxes, packing tape, bubble wrap, etc.) for luggage.  These supplies are available at Walgreens, Shopko, Lewis Drug and Walmart.

  • Residence hall room check out:

    • CLEAN your room.  Your housing damage deposits will be affected if you do not clean your room.

    • Schedule a time to check out of room or apartment.  Contact your Viking Advisor, Hall Director, or Apartment Manager.  Review conditions sheet. If you do not complete an official check-out with your VA or Hall Director your housing deposit will be affected. 

    • 2017 Spring Checkout dates are: May 19th at 12pm for everyone, May 21st at 12pm for graduating students.

  • Selling items: Post items you may want to sell online or on notice boards around campus. 

  • Say Goodbye: If you are graduating or not returning to the campus, we recommend that you write old-fashioned thank-you notes to your professors, friendship family, friends, housing staff, etc. (Facebook is ok, but a handwritten note is special.)

  • Exchange students: Sponsored students on programs with IREX, World Learning, Am. Councils or IIE need to follow their program departure checklists for additional responsibilities.

  • Summer work or staying on-campus: Notify IPO if you will be working on or off-campus this summer. Remember you need to get work authorization from IPO to work off-campus.  Also let us know if you're staying on-campus over the summer!

Graduates have additional checklist items:

  • Watch for emails from the Augustana Alumni Association about your alumni benefits, including how to keep in touch with other alumni.

  • Diploma: If you're in Sioux Falls, stop by the Registrar's office to pick up your diploma. Shipping your diploma outside of the U.S will require an additional charge.

  • OPT Updates: If you have applied for OPT, keep IPO updated anytime you have a change in address or employment.  Immigration requires us to update your SEVIS record with any change of address.  

  • Graduate School: If you’re going to graduate school, talk to IPO about transferring your SEVIS I-20 record to your new school.

  • Donations: Locate donation bins during finals week or bring items to Goodwill, Savers, etc. IPO will take items in good condition that future students can use: warm coats, dorm supplies and clean bedding. Bring items to IPO or watch for donation bins around campus to donate to other students!

  • Stay in touch:  We are always interested in your success!  If you haven’t done so already,  like our Facebook page Augustana Goes International! Email us at ipo@augie.edu to keep us updated on your life after AU!

If returning to Augustana next year:

  • I-20 Updates: Come to the International Programs Office or Commons office to get your I-20 signed--see Facebook (Augustana Goes International) for times IPO staff will be in the Commons concourse to sign I-20s.

  • IPO Storage for small items: Put your things in Stavig storage.  (Note:  dates and times for drop-off will be advertised on our Facebook site, and via email in May.) Label all boxes/suitcases with your name, contact info and number of items. (Ex: Box 1 of 5)

  • Furniture Storage: ASA may store large items such as furniture.  Contact ASA for times, costs and drop-off locations.

  • Summer Parking: Talk to Campus Safety about long-term summer parking for your vehicle. All vehicles left on campus must be approved by Campus Safety.