General Academic Policies
Class attendance is expected of all students. Instructors will outline their specific attendance policies during the opening meeting of the class. These attendance expectations are also to be included in the course syllabus. Students who find it necessary to be absent because of illness or other reasons, should notify the instructor before the class period. Students missing class or arriving late assume responsibility for communicating with the instructor. Instructors may require students to provide verification of reasons for absence. Faculty and staff wishing to take students off-campus for field trips, conferences, tours, athletic competitions, etc., must submit a roster to the Dean of Students Office at least one week in advance. Instructors are encouraged to make arrangements to accept course work, administer examinations ahead of time or allow make-up work, but reserve the right not to do so.
Classifications are based on the attainment of the following number of credit hours earned;
Senior: 90 and higher
Academic Integrity is vital to the academic environment at Augustana because it involves the search for and acquisition of knowledge and understanding. Evaluation of each student’s level of knowledge, understanding, and ability to synthesize and integrate materials requires tangible assessment via reports, examinations, and homework. Any willful misrepresentation of the relation between the work being evaluated and the student’s actual state of knowledge is an act of academic dishonesty. The following is a partial list of examples:
> Using the exact language of someone else without the use of quotation marks and without giving proper credit to the author > Rearranging another’s ideas or material and presenting them as though they are one’s original work without giving appropriate acknowledgment
> Submitting a document written by someone else as one’s own work
• Paying for or obtaining another’s work and submitting it as one’s own
• Giving or receiving answers to an exam
• Copying, with or without another person’s knowledge, during an exam
• Doing class assignments for someone else
• Submitting a paper that has been purchased from a commercial research firm or the web
• Fabricating items on a bibliography
• Obtaining an unauthorized copy of a test in advance of its scheduled administration
• Using unauthorized notes during an exam
• Collaborating with other students on assignments when it is not permitted
• Altering answers on a scored test and submitting it for a re-grade
• Accessing and altering records in a grade book
• Stealing class assignments from other students and submitting them as one’s own
• Fabricating laboratory or research data
• Destroying, stealing or sabotaging the work of other students
• Resubmitting a previously graded assignment for a different course
As a community of scholars, the students and faculty at Augustana College commit to the highest standards of excellence by mutually embracing an Honor Code. As a College of the Evangelical Lutheran Church of America, we understand the individual and collective responsibility we have in fostering integrity. Ultimately, our purpose is to be an engaged body of academically excellent, highly articulate, and morally centered persons who learn about and examine the world together. We believe that only when we are honest with ourselves and each other can we begin to contribute to the world in a meaningful manner. Augustana’s Honor Code consists of inter-related elements that guide scholarship and learning; the Honor Pledge, the Honor Board, and a set of judicial procedures that guide the College’s response adjudication of academic integrity violations. The complete procedures for implementation of the Honor Code are at www.augie.edu/honor.
The Honor Code states the principles that guide our work together. Students will sign an honor pledge on every examination and other assignments deemed appropriate by the faculty member. The Honor Pledge is as follows;
“On my honor, I pledge that I have upheld the Honor Code, and that the work I have done on this assignment has been honest, and that the work of others in this class has, to the best of my knowledge, been honest as well.”
The Honor Board has the responsibility for administering the Honor Code by developing the rules of procedure and educating the campus community about academic integrity. The ten-member Honor Board is composed of six students, four faculty members, and the Associate Academic Dean who serves as the Chair of the Board. All have voting privileges except for the Chair of the Board.
Honor Code Rights and Responsibilities
We aim in all our work to foster integrity as an abiding characteristic of the Augustana community. To that end, the Honor Code is rooted in a shared covenant between faculty and students. The responsibilities of every faculty member and student as vital participants in the Honor Code are defined as follows:
Faculty Rights and Responsibilities:
1. Faculty autonomy is to be safeguarded, as the work of the classroom is primarily the responsibility of faculty members.
2. Faculty members will choose whether or not to proctor examinations.
3. All faculty members will include statements that affirm the Honor Code in their syllabi. These statements will include descriptions of likely penalties. Uniform language will be provided for faculty members to use.
4. The faculty members will include the Honor Pledge on every examination and on other assignments as deemed appropriate by the faculty member.
5. The faculty member will contact in a timely manner any student who does not sign the Honor Pledge.
6. The faculty member who brings forward evidence of instances of academic dishonesty will be responsible to testify if the case is forwarded to the Honor Board.
Student Rights and Responsibilities:
1. Students shall have a right to due process. This shall include the right:
a. to be informed of the nature of the violation,
b. to a fair hearing of the evidence leading to a decision in the case, either by the professor involved or (at the discretion of the professor involved) by the Honor Board,
c. to be accompanied to any hearing before the Honor Board by an advisor from the Augustana campus community,
d. to request an appeal.
2. Students will be expected to sign the Honor Pledge after each examination and on other assignments deemed appropriate by the faculty member.
3. Students who do not sign the pledge will be contacted by the instructor in regard to the reason. Students who do not sign the Honor Pledge because they have observed dishonest behavior by other students will need to provide written testimony in the event that the case goes to a hearing before the Honor Board, but will not be obligated to testify in person and will also remain anonymous.
4. Students found to be in violation of the Honor Code shall not be permitted to withdraw from the class in which the violation occurred.
Honor Code Determinations:
At a minimum, a student found to have violated the Honor Code will be placed on disciplinary warning.
a. A disciplinary warning is a written notice that the student has violated the Honor Code.
b. If a disciplinary warning is issued, further violations will likely lead to disciplinary probation, suspension, or expulsion. Other consequences include, but are not limited to:
c. Failure of the assignment or examination.
d. Failure of the course.
e. Disciplinary probation; a written reprimand for violation of the Honor Code. The probation specifies the period and conditions of the consequence. The written conditions shall also give the student notice of any consequences related to further violation of the Honor Code during the probationary period. If disciplinary probation is issued, further violations will likely lead to a suspension, or expulsion.
f. Recommendation to the Associate Academic Dean to suspend from the College. A suspension is a separation of the student from Augustana for a definite period of time, after which the student is eligible to return. Conditions for readmission may be specified.
g. Recommendation to the Associate Academic Dean to expel from the College. An expulsion is a permanent separation of the student from Augustana College. Note: Any student who receives disciplinary action becomes ineligible to run for or continue in any elected office or appointed position for at least one year with any of the following organizations including but not limited to: ASA Student Senate, Union Board of Governors, the Mirror and New Student Orientation.
Academic Probation/Dismissal Procedures
Probation/Dismissal/Eligibility: Students are placed on or removed from academic probation at the end of any term (fall, interim, spring or summer), and students are dismissed from the College at the end of any fall or spring semester based on the following criteria:
GPA which results in
GPA which results
|0 – 27.99||0 – 1.49||1.50 – 1.70|
|28 – 57.99||0 – 1.59||1.60 – 1.80|
|58 – 89.99||0 – 1.69||1.70 – 1.90|
|90 and higher||0 – 1.84||1.85 – 1.99|
1. Students who have been on probation for a semester, and do not raise their cumulative grade point average above the probation range may be dismissed from the College.
2. The academic probation/dismissal status of students shall be in effect the first day of the term following the decision. For example, actions taken at the end of Fall Semester 2014 go into effect on the first day of Interim 2015. Actions taken at the end of Spring Semester 2015 go into effect the first day of Summer term 2015, or Fall Semester 2015 if the student is not enrolled in courses for summer.
3. A student on continued academic probation, or on academic probation for the second time is not eligible to participate in the following activities: (a) intercollegiate athletics; (b) cheer teams and Dance Express; (c) campus publications (Mirror, EDDA, Venture); (d) music ensembles; and (e) theatre productions. This list of affected activities shall be reviewed annually by the Co-Curriculum Council. Ineligibility to participate means that the student shall not participate in organized practices, rehearsals, games, contests, or performances. The student shall not travel with the team or organization.
4. Students are restored to good standing at the end of any term (fall, interim, spring or summer) their cumulative grade point average exceeds the grade point average listed above.
1. A student may petition a dismissal decision to the Academic Status Petition Committee. The Committee will normally consider such a request only after the student has been out of college for one semester.
2. A student may petition to the Academic Status Petition Committee to be allowed to participate in the activities listed in the previous section 3 while on continued academic probation only under extraordinary circumstances.
3. The student petition shall be submitted to the Associate Academic Dean no later than 6 weeks prior to the beginning of the affected semester. The Committee will convene if petitions are submitted within 21 days after the status decisions are made. Each petition must contain:
• A statement about the circumstances that led to the dismissal/probation decision.
• A verifiable plan that details efforts to be taken that will prevent a reoccurrence of the problem. This plan will be written in conjunction with the student’s academic advisor.
• The student may request an appearance before the Academic Status Petition Committee.
The following grades are used in the evaluation of academic achievement:
Grade Quality Point Grade Quality Point
S - Satisfactory (C- and above)
U - Unsatisfactory (D+ and below); no quality points (not used in calculation of GPA)
IP: Course in progress
VS: Indicated on the transcript for a successfully completed audit
VU: Indicated on the transcript for an unsuccessful audit
The grades of F, U, VS, and VU earn neither credit hours nor quality points
All repeated courses remain on the transcript with only the highest grade used in calculating the grade point average.
*New Student Seminar (GENL 097), CEEL, Student Teaching, and Practicum courses are always graded S/U, as are the departmental courses so designated in this catalog. Other participation courses (typically numbered 095098), some Internships, and some Interim courses may be graded S/U. Students may also elect to have S/U grading applied to a maximum of two courses (8 credit hours) that are regularly graded A-F. Students choosing this option must notify the Registrar’s Office in writing by no later than the last day to drop a course with a W (see the academic calendar each semester).
In Progress Grades:
In progress (IP) grades are given only for courses taken under the Independent Learning Program or special project courses requiring more than one semester to complete. An IP grade is changed to an F one year after the beginning of the term in which the course was begun. Approved IP graded courses include:
Independent Scholarship Internship Senior Seminar
Independent Study Practicum Student Teaching
The student must initiate a request for an incomplete grade (I) before the end of the academic term. An incomplete (I) is a temporary grade which the instructor may choose to give a student. The assignment of an incomplete grade is only appropriate when extraordinary circumstances beyond the student’s control, such as illness or necessary absence, have prevented the student from completing the course requirements at the end of the academic term. Incomplete grades are not to be given due to unsatisfactory work done in the course. The student must have successfully completed a substantial portion of the course’s work in order to receive an incomplete grade.
The standard due date for all course work and grades will be midterm of the following semester. (Fall and Interim incomplete grades due late March; Spring and Summer incomplete grades due late October.) If an alternate date is arranged with the student and the instructor, the instructor must notify the Office of the Registrar. In no event may the due date exceed one year. Once the due date has passed, if a Change of Grade form has not been submitted to the Office of the Registrar, the incomplete grade will automatically change to an “F”. When a student is assigned an incomplete grade, that individual is not eligible to be included on the Dean’s List for that particular term.
Grade Review and Grade Changes:
Academic excellence and integrity are important to the faculty and students of Augustana College. If a student disagrees with a grade, they have the right to voice their concern. Evaluation of student work and assignment of grades on the basis of established academic criteria are the responsibility and prerogative exercised by each individual instructor. It is the responsibility of the student to maintain all documentation for his or her classes, including copies of all syllabi, assignments and grades earned.
If an instructor discovers a grading error, he or she may submit a Grade Change Form to the Office of the Registrar no later than the end of the following term. The only basis for a grade change is an error in grade assignment or calculation. Grades cannot be changed on the basis of additional work submitted or examinations retaken after a grade has been submitted.
If a student believes a grade was assigned in error, because of a mistake in calculation or an error in recording a grade, the student should consult the instructor before the end of the second week of the following term. Students should be aware that, as a result of review, a grade may be raised, lowered or left the same. If the instructor agrees that a change should be made, a Grade Change Form should be submitted to the Office of the Registrar no later than the end of the following term.
Fall semester grade review requests – no later than mid-February
Interim (January term) grade review requests – no later than mid-February
Spring semester grade review requests – no later than mid-September
Summer term grade review requests – no later than mid-September
Grades may not be changed for any reason after one year. If the student needs a changed grade, he or she will need to repeat the course.
Students have the right to be protected against prejudiced or capricious academic evaluation. A student who wishes to appeal a final course grade on these grounds should first appeal to the instructor. This action should end the matter in most cases, but if not, the student should follow the Academic Grievance Procedure in the College Catalog.
Grade Appeals fall under the same timeline as Grade Reviews. The process must begin no later than two weeks into the term following the contested grade:
Fall semester grade review requests – no later than mid-February
Interim (January term) grade review requests – no later than mid-February
Spring semester grade review requests – no later than mid-September
Summer term grade review requests – no later than mid-September
Academic Grievance Procedure
The academic grievance procedure shall be used in all cases involving grievances by students involving faculty or other students concerning alleged academic injustices relating to grades, or unprofessional conduct.
The student shall take a complaint to the instructor within two weeks into the following term (mid-February for Fall or Interim issues; mid-September for Summer or Spring issues.) If the student feels unable to approach the instructor, the grievance may be taken to the chair of the department in which the instructor is a member (if the instructor is the department chair, the grievance should be taken to the division chair). If the grievance is redressed or the student is satisfied in this meeting with the instructor or the department/division chair, the matter is settled.
If the student is dissatisfied with the instructor's response to the grievance the student may take the grievance to the chair of the department in which the instructor involved is a member or to the division chair if the instructor is the chair of the department. This appeal must be brought within one week of the unsatisfactory response to the initial statement of grievance. The department (or the division) chair shall require the student to submit the grievance in written form and shall ask for a written response from the instructor involved. On the basis of this information and any other that the department (or division) chair shall judge pertinent, the chair shall render a decision. This decision shall be given to the student in writing and a written record of the decision and its basis must be kept by the chair and shared with the instructor. If the student and the instructor are satisfied, the matter is settled.
If the student or the instructor feels dissatisfied with the decision regarding the grievance rendered by the department (or division) chair, either may appeal the decision to the Academic Dean within one week of the unsatisfactory decision. This appeal must be in writing and must indicate why an appeal should be heard. The Academic Dean shall ask the department (or division) chair for the written record of the grievance procedure to that point. Through consultation with the Dean of Students, the grievance shall be reviewed and the appeal considered. The decision of this appeal body shall be final.
A transcript audit allows the student to attend class. It also implies that at a minimum, class was attended on a regular basis and whatever additional requirements agreed upon between the class instructor and student were successfully completed. The Registrar’s Office shall record this experience on an official transcript with a grade of successful audit (VS) or unsuccessful audit (VU). A fee will be charged. Students can participate in an audit only when space is available in the course. Contact the Registrar’s Office for more information.
A student who has not been enrolled at Augustana for four consecutive years may petition to have the previous grade point average earned prior to the four year period not be included in the student’s cumulative grade point average. The courses will appear on the transcript, but will not be used in computing the grade point average. Any credit hours earned will count toward the graduation requirement. The statement, “Academic Renewal Declared on (date)”, will appear on the transcript. Once academic renewal has been declared, it is final and irreversible. Academic renewal may be used only once in a student’s academic career. The petition for exception to a published academic regulation shall be the form used to make this request, and can be obtained from the Registrar’s Office.
While full-time sophomores, juniors, and seniors normally register for the Fall Semester in the preceding spring and for the Spring Semester in the preceding fall, late registration is possible through 5:00 p.m., the third day after the beginning of classes. Only in exceptional cases will a student be allowed to register after this time.
Withdrawal, Academic Leave of Absence and Readmission
Students who believe they should withdraw from Augustana must confer with the Dean of Students Office relative to 1) the implications and advisability of leaving the College; 2) the procedures to be followed; and 3) returning to the College at some future time if appropriate. A student who exits the College and bypasses the procedures listed above will receive grades of F, and will be ineligible for the customary adjustment on education fees.
For information about the College’s refund policy, see the Financial Information section of this catalog. An academic leave of absence provides students with a one semester opportunity (two semesters in special cases) to pursue an academic or non-academic experience that is not available at Augustana. Re-enrollment at the College after a leave of absence assumes a successful performance at another college if the leave was for the purpose of academic study. The academic leave of absence entitles the student to register for classes as a current student and to reserve housing and financial aid for the academic term immediately following the leave. Details relative to an academic leave of absence are available from the Dean of Students Office. An individual who has previously attended Augustana and desires readmission may contact the Office of Admission for information.
Students seeking to earn credit toward a degree by taking a course from an accredited college or university must secure the written permission from the Registrar if the course is for elective or general education credit as well as the chair of the department if the course is for a major. This must be submitted to the Registrar’s Office before beginning the proposed course work. This is for students taking courses during the semester, as well as during the summer. Students are responsible for having an official transcript mailed to the Registrar’s Office upon completion of the coursework. The GPA will transfer in to count toward the student’s cumulative GPA at Augustana.
Credit by Examination-Proficiency Examinations
Students who have mastered through their own efforts an area of knowledge corresponding to a course at Augustana can earn credit directly by taking a comprehensive examination covering the course providing the chair of the department agrees. Credit and a grade will be recorded on the permanent record. Students interested in this option should contact Student Academic Support Services.
When a course has a prerequisite, the student must either fulfill these requirements or have the permission of the instructor to enter the course.
The College reserves the right to cancel any class with an enrollment of fewer than 10 students.
Any course can be repeated to raise a grade. The higher grade is used in figuring the grade point average, but both grades will remain on the student’s permanent record. Course credits for a repeated course will only be counted once towards graduation.
Student records are confidential and information is released only at the request of the student. All transcript requests must be submitted in writing and personally signed. There is no charge for transcripts. No transcript will be released until all accounts, including loan funds administered by the College, are paid in full or are current according to established repayment schedules.
Exceptions to Academic Regulations
A student who desires that an exception be made to an academic regulation must submit a petition containing a rationale for the exception to the Registrar. The form to be used in submitting this request may be secured from the Registrar’s Office, or online.
At the end of each semester a “Dean’s List” is compiled to give recognition to those full-time students whose grade point averages are 3.50 or above. To be eligible a student must have a minimum of 12 credit hours of letter grades (A-F). When incomplete grades are recorded on a student’s grade report, that individual is not included on the “Dean’s List.”
The Office of Marketing and Communications sends releases on these accomplishments to the newspapers in the student’s home community.
The College promotes outstanding student achievement. The conferring of “Sophomore Honors” recognizes students who have demonstrated outstanding achievement at an early stage of their college career. These honors are conferred on four representatives of the preceding sophomore class who have been selected by the faculty on the basis of scholarship, character, personal traits, and other evidences of achievement. Sophomore honors are conferred at the convocation which opens the academic year. Each awardee receives a modest cash scholarship.
Special honors are awarded at the time of graduation in recognition of superior scholarship in work leading to a Bachelor’s degree. In order to be eligible for graduation honors, the student must have taken a minimum of 65 credit hours at Augustana with a minimum of 51 credit hours having a letter grade (A-F). The degree is conferred Cum Laude on those who have maintained a grade point average of 3.50 to 3.69. The degree is conferred Magna Cum Laude on those who have maintained a grade point average of 3.70 to 3.89. The degree is conferred Summa Cum Laude on those who have maintained a grade point average of 3.90 or higher.
Each department may award “Departmental Honors” to graduating majors at commencement who have fulfilled the criteria for such distinction. A student’s demonstrated capacity to produce independent scholarly or artistic work of the highest measure consonant with his or her training and experience is the primary criterion for awarding departmental honors.
Students may enter this program by the invitation of a department or by application to and acceptance by a department. Departments shall make available to interested students their specific criteria for honors. Normally, students must have a grade point average of 3.50 or greater in their major department as well as an overall grade point average of 3.00 or greater. Interested students should apply for admittance to the program through the chair of their major department no later than one year prior to their expected date of graduation. Departmental honors may be taken for either 3 or 4 credit hours, and only be taken once during a student’s college career.
Upon approval of a student’s application by the department faculty, the student’s advisor shall be responsible for forming a committee to approve the honors project, evaluate it upon completion, and determine if the work deserves honors distinction. The committee shall consist of a minimum of three faculty members including the advisor and one member from outside the department. Honors projects, though supervised, are to be done independently by the student.
Departmental honors shall be awarded only to those students who complete written works or creative projects that demonstrate high levels of competence in the use of specific skills central to the discipline and in general exhibit the highest standards of scholarly excellence. Students will not automatically receive honors distinction for completing an honors project.
Departments may determine the specific occasion or forum, but the project, thesis, or report must be presented and defended at an open meeting attended by the committee as well as a member or members of the student’s major department, or at a meeting of a professional society no later than one month prior to graduation. The grade for an honors project and whether it merits honors distinction shall be determined by the committee and reported to the registrar by the faculty advisor.
Air Force ROTC
Qualified Augustana students may participate in the Air Force ROTC program offered on the campus of South Dakota State University in Brookings. They will be granted appropriate academic credit applicable toward graduation from Augustana for the successful completion of courses offered by the Department of Aerospace Studies at SDSU. Qualified Augustana students can compete for Air Force ROTC scholarships and financial assistance. For additional information, students should contact the Augustana Registrar or the Department of Aerospace Studies at (605) 688-6106. For course descriptions for AIR 101-402: Aerospace Studies please go to http://www.augie.edu/academics/academic-catalog.
Qualified Augustana nursing students may participate in the Army ROTC program offered through South Dakota State University. They will be granted appropriate academic credit applicable toward graduation from Augustana for the successful completion of courses offered by the Military Science Leadership program at SDSU. For additional information please contact the Nursing Department at Augustana.
Indepdendent Learning Programs
Students may take up to 18 credit hours through the Independent Learning Program:
1. Independent Scholarship (Regular course number) With the permission of the department involved, a student may take any regularly offered course through independent scholarship.
2. Independent Study (199, 299, 399 or 499) In cooperation with a faculty member, a student may create an independent study course on any academic topic. The student and faculty member will design the course objectives, reading assignments, course requirements, and means of evaluation.
1. At the time of registration the student must file a Declaration of Intent with the Registrar’s Office to engage in independent learning. This proposal must bear the approval of the academic advisor, the faculty project advisor, and the chairperson of the department in which the project will be carried out.
2. The student must file an approved Course Proposal for Independent Learning with the Registrar’s Office no later than three weeks (4 days for Interim and Summer term projects) after the beginning of term during which the independent learning project is to begin. This proposal must bear the approval of the academic advisor, the faculty advisor, the chairperson of the department in which the study is to be carried out, and the Registrar.
3. The student and the instructor who is to direct the independent learning project are responsible for the academic soundness of the proposal.
4. With departmental approval, independent learning may be counted toward the major.
5. Students planning to complete an independent learning project over more than one semester must enroll for the course at the time they receive formal approval for it. This enrollment may be considered as a part of the regular load or as an overload. If added as an overload, there will be an additional charge. Students who find that it is impossible to complete an independent learning project may withdraw from the course without grade penalty, but without refund of tuition.
Students may take up to eight credit hours through internship study to count toward graduation requirements. Internship study experiences in most instances will be conducted in work settings off-campus, and in all cases they will relate to the academic major or career objectives of the student involved. The exceptions to the usual off-campus setting are the College Administration Internship Program and the Center for Western Studies Internship Program, which are available on campus (see below for more information). All internships must conform to the following general requirements:
1. In contrast to independent learning, internships are centered around practical experiences; the action component is generally at least as important as reading and writing components. Since internships are designed to meet genuine needs in both public and private sectors of society, the projects must first earn the support of the sponsoring agency or individual before the registration process may be completed. An intern must normally have an on-site supervisor in addition to a faculty supervisor. The on-site supervisor will, almost without exception, be a permanent, full-time employee of the host organization.
2. Under normal conditions, the student must file with the Registrar an approved Course Proposal for Internship Study no later than two weeks after the beginning of the semester during which the internship project is to begin (or 4 days for Interim or Summer term projects). This proposal must bear the approval of the academic advisor, the faculty project advisor, the chairperson of the department in which the study is to be carried out, and the Registrar.
3. The student and the project advisor are responsible for the academic soundness of the proposal. All internship proposals will conform to the following guidelines:
a. Internships should be available though not necessarily required in every department.
b. Normally, only students with junior, senior or post-college standing will be eligible to take an internship.
c. An internship involves a minimum of 40 hours of field experience for each credit hour earned.
d. Internships require a minimum of two conferences with the faculty project director pre- and post-conferences. Ideally there should be an additional conference for every credit hour more than one during the internship. The faculty project director must visit the internship site at least once (preferably twice) during the internship. If the internship is too distant from the campus to allow this, an adjunct professor near the site must be contracted to provide this site visitation and evaluation.
e. Internships include a reading assignment that bears upon the internship experience undertaken.
f. Internships include a writing assignment that records the learning process (journal, log, observation report, etc.) as well as a summary paper that helps the intern reflect on the total internship experience in terms of anticipated and unanticipated learning outcomes.
g. Grading for internships should be based on a written evaluative report from the field supervisor, faculty observations and/or conferences with the intern, and the quality of the written work submitted.
h. S/U grading is permissible for internship experiences.
These guidelines are also intended to make sure that a student has acquired a sufficient background in knowledge and theory related to the internship experience to gain maximum benefit from it.
4. Although students may receive pay during an internship experience (dependent upon departmental policy), an internship should be a new experience based on a definite educational goal. Thus, students should not obtain internship credit for what is a regular job, whether part- or full-time, that they have been in previous to the start of the internship. An exception might be made if students assume a new position or new responsibilities as part of the internship experience in their normal place of work.
5. Some departments may charge fees for internships in addition to tuition.
6. Although students may plan to complete an internship study project over more than one semester, they must enroll for the course at the time they received formal approval for it. This enrollment may be considered as one of their regularly required courses or as an overload. If added as an overload, they must pay the regular tuition charges for an additional course. If students find that it is impossible to complete an internship study project, they may withdraw from the course without penalty, but without refund of tuition.
The Center for Western Studies Internship Program
Students have a unique opportunity to participate in alternative learning experiences through the programs of the Center for Western Studies. Through these programs, students develop sensitivity to the history and cultural diversity of the prairie-plains region and learn about the practical aspects of managing a research agency. There are four major internship areas: archives and museum management; book editing and publishing; fund raising and marketing; and conference and special event administration. Combinations of these emphases are also possible and are encouraged. Interested students should contact the Center for Western Studies.
The College Administration Internship Program
The College Administration Program is designed to provide a junior or senior student an opportunity to observe and participate in a college administrative experience. College Administration Internships will normally take one of the following forms:
1. A structured practical learning experience designed to familiarize a student with the critical elements of the administrator’s position in relation to the development of the College.
2. A research oriented project that the college administrator or student has proposed. Possible areas include grant writing, marketing research, student development programs, financial analysis.
3. A combination of the above.
The College Administration Internship Program will conform to general internship requirements. Further information is available from Nancy Davidson, Vice President for Enrollment, in the Admission Office.
Study Abroad and Off-Campus Programs
Augustana believes that international and intercultural knowledge and skills are integral to a well rounded education, and necessary to prepare students to serve in a rapidly globalizing world. As such, the College strives to provide students with exposure to a variety of ways of living, thinking, and being - both on and off campus. Indeed, with literally hundreds of possible study abroad or off-campus destinations, the College regards the whole world as its classroom.
Study abroad and off-campus programs are open to all students who are in good academic standing and sufficiently mature to benefit from the rigors of such study. More information about specific programs including current study abroad course offerings from Augustana faculty - as well as forms, upcoming events, and contact information for International Programs Office staff members, may be obtained at www.augie.edu/studyabroad or at firstname.lastname@example.org.
Higher Education Consortium for Urban Affairs (HECUA
Augustana is an active participant and member of the Higher Education Consortium for Urban Affairs (HECUA) which offers off-campus educational experiences focused on social justice issues. Programs are based in Bangladesh, Ecuador, Northern Ireland, Norway, and the Twin Cities of Minneapolis/St. Paul, MN. HECUA provides experiential learning opportunities that link academic study with hands-on work for social change. All programs include seminars, lectures, discussions, group projects and field experiences that involve interaction with leaders, citizens, and groups involved in social change. All semester-long programs include an internship (between 10 and 30 hours per week) at an organization working for social change. Students earn 16 credit hours in the semester-long programs and 4 credit hours in the January term programs. Students may be able to apply some of these credits towards major and minor requirements with the approval of the appropriate department chair. See the names and descriptions of the various HECUA programs under the listings for General courses. For enrollment information, contact Scott Parsons in the Art Department (Augustana's representative to the HECUA Board), Donn Grinager (Director of International Programs), or see www.hecua.org.
Washington Semester Program
The Lutheran College Washington Consortium is a cooperative program among several four-year Lutheran-affiliated liberal arts institutions. The theme of the semester is Ethical Issues and Public Affairs. Students register for two 4 credit hour seminars, a 6 credit hour internship, and 2 credit hour directed reading. Internships are chosen to meet the student’s academic and personal interests and could be with a member of Congress, government agency, non-profit organization, lobbying firm, public interest group, Washington office of a religious denomination, museum, or theater. For further information contact Dr. Emily Wanless in the Government and International Affairs Department.
Student Records/ FERPA
The education records of current and former students are protected under the Family Educational Rights and Privacy Act (FERPA). Education records are documents that relate directly to a student and include academic transcripts and supporting documents, student judicial records, financial aid records, and career placement records. Listed below are records not considered a part of a student’s education record and are therefore not subject to FERPA provisions:
• personal records kept by a member of the college staff that are not revealed to others and are kept in the sole possession of the staff member; and
• student employment records that relate exclusively to the student in the capacity of an employee; and
• records from the Campus Safety Department which are maintained solely for law enforcement purposes; and
• health records maintained by the Health and Counseling Services and other recognized professional and paraprofessional, if those records are used solely for treatment and made available only to those persons providing treatment.
Items of directory information contained in education records may be released at the discretion of college officials without the student's prior consent. Directory information includes: name, place and date of birth, names of parents and home address, college address, telephone number, email address, photograph in college directory, verification of degree including honors, previous schools attended, and participation in recognized activities.
The College reserves the right to disclose financial records to parents or guardians of a dependent student as defined by the Internal Revenue Code of 1964. Parents or guardians of students under the age of 21 may also be notified if their son/daughter violates the College’s alcohol and drug policies per the Higher Education Act Amendments of 1998.
FERPA affords students with certain rights with respect to their education records that include:
1. The right to inspect and review their education records within 45 days of the day the College receives a request for access. Students should submit a written request to the registrar, dean of students, or other appropriate official. The request should identify the record(s) the student wishes to inspect.
There are some limitations on the rights of students to review their records. Students do not have a right to inspect or review confidential letters and recommendations associated with admission, employment, or job placement if the student has signed a waiver. Also, some records contain information about more than one student, in which case Augustana will permit access only to that part of the record pertaining to the inquiring student.
2. The right to request that an education record(s) be amended if it is believed that information is inaccurate, misleading, or otherwise in violation of a student's privacy rights under FERPA.
A request to amend a record should be submitted in writing to the appropriate college official responsible for the record. Clearly identify the part of the record the student wants changed, and specify why it should be changed. If Augustana College determines that the record will not be amended as requested, the College will notify the student of the decision and of the student's right to a hearing regarding the request for amendment.
3. The right to provide written consent before Augustana College discloses personally identifiable information from education records, except to the extent that FERPA regulations authorize disclosure without consent.
Augustana discloses education records without a student's prior written consent to college personnel with legitimate educational interests – those persons whose professional responsibilities with the College require that they have access to educational records. Such an individual is a member of the College’s administrative staff, support staff, or faculty (including law enforcement personnel and health and counseling staff); a person or company with whom Augustana has contracted for services such as an attorney, or auditor, or Board of Trustees member; or a student serving on an official college committee, or a student who is assisting another a college official in performing their tasks. Also, the College may disclose information if it is deemed necessary to protect the health or safety of the student or other individuals.
Upon request, Augustana College discloses education records without consent to officials of another school in which a student seeks or intends to enroll.
Students may request that the College not disclose certain education records including items of public or directory information (e.g. address, telephone, e-mail) without prior consent by contacting the Dean of Students Office, preferably within ten days of the student’s first academic term of the current academic year. A written request to not disclose information will remain in effect until the student or former student rescinds the original disclosure request.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-5901.
Request for Review
Students have a right to review their education records as provided by the provisions of FERPA. Items requested for review shall be made available no later than 45 calendar days following receipt of the written request. No official academic transcript will be released until all accounts, including loan funds administered by the College, are paid in full or are current according to established repayment schedules.
Limitations on Student Rights
There are some limitations on the rights of students to review their records. Students shall have no right to inspect or review:
• confidential letters and recommendations associated with admission, employment, or job placement if a student has signed a waiver, or the receipt of an honorary recognition
• education records containing information about more than one student, in which case the College will permit access only to that part of the record pertaining to the inquiring student
• financial records of the student’s parents or guardians
Items of public or directory information contained in education records may be released at the discretion of College officials without the student’s prior consent. This public information includes: name, place and date of birth, names of parents and home address, college address, photograph in college directory, verification of degree including honors, previous schools attended, and participation in recognized activities.
Request to Withhold Disclosure
A student may choose to refuse disclosure of education records including items of public or directory information without prior consent by contacting the Dean of Students Office within 10 days of the student’s first academic term of the current academic year. The request to withhold information will remain in effect as long as the student continues to be enrolled or until the student files a written request to discontinue the withholding.
Challenge to Contents of Education Records
Any student who believes their education record contains information that is inaccurate or misleading or otherwise in violation of their privacy is encouraged to informally discuss this concern with a college administrator responsible for the department or area in which the record is located. If the College decides to not amend the record as requested, the student may contact the Dean of Students Office relative to an appeal hearing.
Students have a right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW., Washington, DC, 20202-4605.
Payment and Refund Policies
Payment of Account
A statement of account detailing 1) classes registered; 2) applicable charges for the semester; and 3) anticipated financial aid will be mailed to the student’s permanent address on file approximately four weeks prior to the start of each semester for all pre-registered students. Students may not register for or begin a new term of study unless their account is in good standing. Also, grades and transcripts may be withheld if a student’s account is not in good standing. Payments may be made by cash, check, money order, direct debit, VISA, MasterCard, American Express, or Discover. A finance charge of 1.25% per month is assessed on all balances carried forward.
College Payment Plan
A student may pay a semester charge in three monthly payments by remitting one-third of the total balance due prior to the start of the semester and paying the remainder in two equal payments in the following two months. A finance charge of 1.25% per month is assessed on all balances carried forward.
College ACH Payment Plan
A student may pay a semester charge with nine monthly debits to a checking/savings account for an annual fee of $75. The plan begins in August with no interest being charged on the plan amount. Information and authorization forms may be obtained from the Business Office.
Withholding of Academic Transcripts
The College reserves the right to withhold academic transcripts and other college services until all accounts, including loan funds administered by the College, are paid in full or are current according to established repayment schedules.
The federal government has developed specific regulations and policies which must be followed in calculating refunds for students who withdraw from the College, either officially or unofficially. Charges and financial aid are prorated based on the length of time the student was enrolled. For more information, see Policies at www.augie.edu/finaid.
Augustana is committed to providing an exceptional college experience at a great value. Qualified students receive scholarships, grants, student loans and employment opportunities to assist them in financing an Augustana education. The College partners with federal, state, church, and private agencies to provide various forms assistance. Although the primary responsibility for financing a college education naturally rests upon the student and the student’s family, Augustana College invests significantly in the futures of promising students by awarding both merit-based and need-based aid. For need-based federal and institutional programs, Augustana uses the Free Application for Federal Student Aid (FAFSA). For complete information on financial aid policies and programs, please visit www.augie.edu/finaid.
Endowed and Annual Scholarships
Many special awards for students are made possible through generous gifts of donors. The principal of each endowed gift is invested, and the interest from the endowment is available to award to eligible students. Selection of the recipients is made by the Faculty Scholarship and Awards Committee, the academic departments and the Financial Aid Office using criteria established by the donors. More than 700 students are honored annually through these awards. New scholarships may be established by contacting the Augustana Advancement Office.
Satisfactory Academic Progress Standards Relating to Financial Aid
At the conclusion of each semester the academic status of each student is monitored to measure student progress, both quantitatively and qualitatively, to make sure the student is making progress toward degree completion. Students receiving federal financial aid are subject to financial aid probation should their rate of completion or grade point average fall below College standards. During the probationary period, the student is allowed to receive financial aid for one term. At the end of the probationary period, the student’s progress will again be reviewed. As a result, the student may be 1) removed from financial aid probation, 2) continued on financial aid probation, or 3) placed on financial aid suspension. During a period of financial aid suspension, the student is not eligible for any federal financial aid.
Quantitative standards include a maximum number of attempted hours, which is 150% of the number of credit hours required to complete a degree at Augustana. A student must also successfully complete at least 67% of the cumulative credit hours attempted. The Qualitative standard relating to financial aid eligibility is measured in grade point averages, which are the same as those outlined under the section of Academic Policies in this catalog. Students who are re-admitted to the College after a period of academic suspension are required to appeal for reconsideration of financial aid once re-admitted.